A disclaimer is intended to specify or delimit the scope of rights and obligations that may be exercised and enforced by parties in a legally-recognized relationship. Disclaimers must be used with all contests/promotions where prizes or awards can be won and on all promotional items such as flyers, e-mails, and Web pages containing rules and other details relating to the contest/promotion.
Some examples of disclaimers that are already being used by IEEE staff are:
- Although the IEEE is pleased to offer the privilege of membership to individuals and groups in the OFAC embargoed countries, the IEEE cannot offer certain services to members from such countries.
- Void where prohibited by law.
- Although the IEEE Electron Devices Society (EDS) is pleased to invite all individuals and groups in the OFAC embargoed countries to submit nominations for IEEE EDS Awards, the IEEE EDS cannot provide any award monies to members from such countries at this time.
However, IEEE's International Corporate Regulatory Compliance Group recommends using "void where prohibited by law" as the disclaimer for most promotions/contests. This disclaimer will cover all applicable laws without having to identify each one separately.